Choosing a Bookkeeper

What is a Full-Charge Bookkeeper?

A Full-Charge Bookkeeper is a liaison between you and your CPA (Certified Public Accountant). We perform everything, from accounts-payable and accounts-receivable, data management, and account reconciliations to recording journal entries, creating detailed reports, software training and interfacing, and working with your CPA to ensure that your taxes are filed correctly and on time.

Most “bookkeepers” that you will encounter are Data Entry Bookkeepers (DEB). A DEB will often know how to do the basics of invoicing, applying payments, and writing checks. However, they lack the more in-depth accounting knowledge of how your software works with Debits and Credits, troubleshooting, correct reconciliation techniques, and reporting. Many businesses will hire a DEB thinking that they are getting a Full-Charge Bookkeeper at a cheaper rate. Make sure that you find out what background and certifications they have. Be aware that a QuickBooks Certified User® is very different from a QuickBooks Certified ProAdvisor®.

Having an under-qualified bookkeeper can cost your business a lot of money in time, poor financial planning, and tax penalties. Even though you may be saving money by hourly rate, an experienced Full-Charge Bookkeeper will be able to manage your books more completely and correctly in under half the time, saving you money in the long run. The real question is: how much is your time and peace of mind worth?

Even more important to know is that the DEB is going extinct, quickly being replaced by the fantastic emerging technologies that can save you time and money. We don’t do data entry. We have an app for that. Several of them, in fact. For the little bit of data entry that is occasionally needed, the title for that role has been changed to Data Entry Technician, as that person is no longer considered to be a bookkeeper.

Check out our article on “The Importance of Redefining Bookkeeper” published in May 2016 in the AccounTex Report. This is important information every business owner needs to make an educated decision on how to choose their professional support team.

Can I have my cake and eat it too?

Absolutely, yes! We operate on the philosophy from the “Teach to Fish” parable:

If you give a man a fish, he will eat for a day.

If you teach a man to fish, he will eat for a lifetime.

We want to empower you to spend as much time and involvement as you want in your company. We want you to be successful, profitable, and happy with your business. We really enjoy training people to use their systems correctly and to the biggest advantage. We will be happy to train you or your on-staff Data Entry Technician to do any and all of the maintenance for your company. You can do it yourself or hire someone for the daily data entry that cannot be automated. Be sure to use a Full-Charge Bookkeeper for reconciliations, error checking, and business advisory services. You will be able to save money while maintaining the confidence that your books are correct and business is running smoothly!


Redefining ‘Bookkeeper’


The OLD Definition:

A bookkeeper (or book-keeper) is a person who records the day-to-day financial transactions of a business. He or she is usually responsible for writing the daybooks, which contain records of purchases, sales, receipts, and payments.

That definition is no longer correct.

The NEW Definition:

A bookkeeper (or book-keeper) is a management accounting professional, often specializing in financial compliance, business strategy, technology setup, execution, and maintenance.